Did you know you share a PowerPoint to a Skype for Business Meeting that is in progress? It’s pretty simple, in PowerPoint:
From the Slide Show Tab click Present Online!

Or, File | Share | Present Online

(this is the same place that you can broadcast a PowerPoint slideshow. See my previous blog click here)

Now you can choose a Skype for Business (or Lync 2013, it works with Lync 2013 as well)

You might be glad to know this trick works with all Microsoft Office apps!

 

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Previously written an article how to use the built in Skype for Business/Lync client call recording feature to achieve on demand PSTN call recording. This solution will record all conversations on a PC from the Skype for Business or Lync
user’s perspective. For this we will use the “Total Recorder” product, but there are likely a lot of other apps out there that can do the same thing.

Steps to Setup

1 - Get the “Total Recorder Standard Edition” here: http://www.totalrecorder.com/productfr_tr.htm. The link
directly to the trial software is here: http://www.highcriteria.ca/download/tr85se.exe. NOTE: the trial software works fully, but every minute it puts a burst of static in the recording.

#2 – Install and restart your PC. Now run “Total Recorder”

Click on Parameters” (above), then in the “Recording source and parameters” (below) select “Audio Recording source” = Software.

In “Advanced parameters for Software recording”

- Check – “Record also input stream (Internet telephony only)
- Check – “remove silence” this will only record when there is a call going

Now you are ready to make calls and have them all recorded.

Notes:
- Records PSTN, Skype4B/Lync peer to peer calls and conference calls. (in other words all call types)
- (With “Total Recorder”) It seems when you use a Skype4B/Lync audio device that is not the default audio device, the remote caller is not recorded in some cases.

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As a best practice, you should make sure no sensitive data is accidentally left hidden in a file (or the file properties) when you are ready to share a file publicly, with clients, or even with colleagues. This is a pretty easy task in Microsoft Office 2010, thanks to the Backstage View, which allows you to manage files and perform critical tasks to protect your data and private information. 

Here’s an example of what you need to do in Word 2010. 

With a file open, select the File menu choice on the Ribbon. When the Info option on the left is selected, the workspace will display various information about the file, as shown in the following screenshot. 

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Notice in the center of the workspace the section labeled Prepare for Sharing. When you access the Backstage View, Word 2010 analyzes the document and updates this information dynamically to warn you of any potential issues with the file. These issues can include data vulnerabilities (such as stored document properties that you may not want to share), as well as other potential sharing issues (such as problems with accessibility for people with disabilities). 

Click the Check for Issues button and select Inspect Document. 

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The Document Inspector will open, allowing you to select what types of data you want to search for. Make your selections and click Inspect. 

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The results are then returned, organized by type. Each type of content has its own Remove All button. This allows you to remove all Document Properties and Personal Information, for instance, while keeping the Custom XML Data. 

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Click the Remove All button beside any types of data you want to remove and the Document Inspector will update to tell you the data has been removed successfully. Note the change in status for Document Properties and Personal Information in the following screenshot. 

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Once you’ve removed the data, be sure to Save the file so your changes all take effect. 

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Like in other versions of Word, Word 2010 can handle the paste command in a variety of ways (for instance, you can choose to paste text with formatting, merge formatting, paste text only, and so on). These options are typically provided with a dropdown menu that appears after you paste something into your document. 

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If you spend a lot of time working in Word (or one of the other Office 2010 applications), you’ve probably found that you have a tendency to use one particular paste option most often—for example, you might usually paste just plain text without any formatting. If so, you may want to change the default setting for how an application pastes so you don’t have to keep selecting the correct option. 

To configure the default paste settings in Word, go to the Home tab on the ribbon, click the arrow below the Paste button, and select Set Default Paste. 

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This opens the Advanced section of the Word Options dialog. Scrolling down a bit, you’ll find the Cut, Copy, and Paste settings. Here you can specify a number of settings for how the Paste command should be handled in different scenarios, such as doing a copy-and-paste within a single document as opposed to between two documents. 

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When you select text in Word or PowerPoint using the mouse, once you drag beyond the beginning or end of the first word, the selection starts to extend by a complete word at a time (rather than by a character at a time). For many tasks, this can be a handy feature. However, some users do not want this behavior. 

To configure Word or PowerPoint so that selections begin and end precisely where you drag instead of observing word boundaries, click File to open Backstage view, click Options, and then click Advanced. 

Under Editing options, clear When Selecting, Automatically Select Entire Word. 

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Office saves unformatted AutoCorrect entries in AutoCorrect List files, which have an .acl file name extension. (Note that the actual file name varies depending on the language you use.) To use your AutoCorrect entries on another computer (or to share them with another user profile on your computer), locate the .acl files in the %AppData%\Microsoft\Office folder. (You can type the path in Windows Explorer exactly as shown here and the %AppData% environment variable will automatically expand to the full path. In Windows 7, that path is C:\Users\username\AppData\Roaming\Microsoft\Office by default, but it might be different on your computer.) 

Copy the two .acl files to the comparable folder on another computer or in another user’s profile. 

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Formatted AutoCorrect entries in Word are stored in the Normal.dotm template file, which is stored by default in %AppData%\Microsoft\Templates. You can copy this file to another computer or profile, but note that the template includes styles, macros, and other items. You cannot extract and copy only the AutoCorrect entries. And if you copy and paste the entire file, you will replace the styles and other items in the template file that you overwrite. 

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Document libraries support version control at several levels. By default, versioning is not enabled, but is enabled in the document library settings. 

Versions are complete copies of the document, not deltas. 

To enable versioning, perform the following steps: 
1. Navigate to the document library by clicking on its title. 
2. In the document library, select Library Tools, Library on the management Ribbon for the document library. 
3. Select Library Settings in the Settings section. 
4. Under General Settings, select Versioning Settings. 
5. Select the versioning options required, under Document Version History. 

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Note that you should ensure any versioning strategy you implement should meet any document management and retention policies enforced by your company. 

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Searching in Word is not limited to letters, numbers, and other symbols. You might need to search for line-ending codes—for instance, to eliminate repeated line breaks or to find an occurrence of text that is at the end of a paragraph. 

Here are 20 character strings you can enter in the search box to find special characters and other items. 

Search String Searches For
^l (lowercase L) Manual line break
^p Paragraph break
^n Column break
^m Manual page break
^b Section break
^t Tab character
^w White space (space or tab)
^s Nonbreaking space
^~ Nonbreaking hyphen
^- Optional hyphen
^= En dash (–)
^+ Em dash (—)
^^ Caret (^)
^% Section symbol (§)
^v Paragraph symbol (¶)
^? Any character
^$ Any letter
^# Any digit
^e Endnote mark
^g Graphic



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Sometime you need filler text when you’re working on the layout of a document. It may be for all the text or just for certain spot elements, such as captions. 

Word offers an easy way to quickly insert text into a document. You can opt for the classic lorem ipsum in Latin, the popular “quick brown fox” text, or a passage from the Word documentation. 

If you want to insert a block of lorem ipsum text, simply type =lorem(X,Y) at the beginning of a new paragraph and hit enter. The X value here lets you specify the number of paragraphs you want to insert and the Y value lets you specify the number of sentences in each paragraph. So, for instance, =lorem(4,3) will insert 4 paragraphs with 3 sentences each. 

lorem1.jpg

For the quick brown fox filler text, type =rand.old(X,Y) at the beginning of a new paragraph and hit enter. And for text taken from the Word documentation, type =rand(X,Y) at the beginning of a new paragraph and hit enter. (Note that this command will not insert text if the command is not placed at the beginning of a paragraph—for instance, it can’t follow text in-line. But, as you’ll see in the screenshot, you can use this command in table cells.)

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Printing a multipage document in booklet form is a difficult task if you do it manually. You need to calculate page sizes and margins, and worst of all, you have to reorder the pages so that they come out in the proper order when the sheets are folded and collated. Fortu¬nately, Word can do all the hard work for you. 

To set up a document to print as a booklet, follow these steps: 
1. On the Page Layout tab, click Margins, Custom Margins. 
2. On the Margins tab of the Page Layout dialog box, next to Multiple Pages, select Book Fold. 
3. Under Margins, enter dimensions for page margins. Keep in mind that the page size is now one-half of the paper size. (For example, if you’re using letter size paper, the new effective page size is 5½ inches by 8½ inches.) 
4. If you want to allow additional space along the fold to accommodate a binding, increase the Gutter value. 
5. Next to Sheets Per Booklet (under Pages), select the number of pages you want in each booklet. If your document has more pages than the number you select, the document prints as multiple separate booklets. 

After you create the document content and you’re ready to print your booklet, choose File, Print. Click the second button under Settings, and then select either Print On Both Sides (if your printer can duplex automatically) or Manually Print On Both Sides (if your printer prints on only one side of the sheet). 

Note that for the best results, you should follow these steps before you enter and format the document content. 

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