How To Setup Email For Microsoft Outlook 2010

Here is how to set your email with Microsoft Outlook, using POP  or IMAP as your incoming mail server methods. You can do this by performing an automatic or a manual configuration.

Auto Configuration for Microsoft Outlook Email

  1. Start Outlook.
  2. On the File menu, click Info, and then click Account Settings.
  3. Select Account Settings from the drop-down list.
  4. On the Email tab, click New, select Email Account.  Click Next.
  5. Click to select the Manually configure server settings or additional server types check box, and then click Next.
  6. Click Internet E-Mail. Click Next.
  7. In the Add New E-mail Account dialog box, click POP3, or IMAP. Click Next.
  8. Configure the new email account. You can configure the new email account automatically or manually.
    • To configure the new email account automatically, in the Add New E-mail Account dialog box under Auto Account Setup, follow these steps:
      1. In the Your Name box, type your full name.
      2. In the E-mail Address box, type your email address your Internet Service Provider  (ISP) or your website’s host  provided you with.
      3. In the Password box, type the password that your Internet Service Provider  (ISP) or your website’s host  provided you with.
      4. In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.
        1. Please, Note: Outlook will try to automatically configure your account and server settings.
      5. Click Finish, and then click Close to complete the account setup.
        1. Note If automatic configuration fails, the account must be configured manually.

Manual Configuration for Microsoft Outlook Email

To configure the new email account manually, follow these steps in the Add New E-mail Account dialog box:

  1. Click to select the Manually configure server settings or additional server types check box, and then click Next.
  2. Click Internet E-mail, and then click Next.
  3. Under User Information, follow these steps:
  4. In the Your Name box, type your full name.
  5. In the E-mail Address box, type your full email address.
  6. In the Add New E-mail Account dialog box, click POP3, or IMAP. Click Next.
  7. If you clicked POP3 or IMAP in the Account Type box, follow these steps:
    1. In the Incoming mail server box, type the name of the server. This is the server that holds your messages before you download them to the computer. Type the server name in lowercase letters. The name may be in the form of “mail.contoso.com.” Or, the name may be in the form of an IP address, such as 172.16.0.0.
    2. In the Outgoing mail server (SMTP) box, type the name of the outgoing email server. Type the server name in lowercase letters (your ISP or host should provide you with this info).
  8. If you clicked HTTP in the Account Type box, follow these steps:
    1. In the HTTP Service Provider box, click the appropriate service provider for this account. For example, click one of the following:
      • Hotmail
      • MSN
      • Other
    2. If you clicked Other in the HTTP Service Provider box, type the URL to the mailbox in the Server URL box.
  9. Under Logon Information, follow these steps:
  10. In the User Name box, type your user name. The user name is usually the part of your email address that is to the left of the at sign (@).
  11. In the Password box, type the password that your ISP provided.
  12. If you want Outlook to remember your email account password, click to select the Remember Password check box. (If your ISP requires it, click to select the Require Logon Using Secure Password Authentication (SPA) check box to log on by using Secure Password Authentication.)
  13. Click Test Account Settings. This feature calls a dialog box that shows in a step-by-step manner each testing phase of the configuration that you entered.
  14. To make additional changes to your email account, click More Settings to open the Internet E-mail Settings dialog box.
  15. Click Next, and then click Finish.
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