Working with pictures and graphics in Microsoft Word is easy when you know what to do. Use the tips in this helpful editing guide and watch the tutorial video below to see just how easy it is.

Insert a Picture or Logo

  1. On the Insert menu, click on Picture, and then click From File.
  2. Browse to locate the picture you want to insert.
  3. Double-click the picture you want to insert.

Move a Picture or Graphic Anywhere on a Page

You may notice that you can’t move an inserted picture or graphic freely around on the page. This is an easy fix:

  1. Click on the Picture Tools tab.
  2. Under Arrange, select Text Wrapping.
  3. Choose In Front of Text.

Now, you can freely move the graphic around the page and move it to the desired location.

Move a Picture or Graphic Forward or Backward

If your photo or clip art is overlapping other graphics and text, you may want to move it forward or backward.

  1. Select the image.
  2. In the Picture Tools tab select Send to Back.
  3. Use these tools to move graphics forward and backward one position at a time, or all the way to the front or back.

Resize or Crop a Picture

When an image is too big for the space, or not the right shape, you’ll want to crop or scale it. Remember not to distort the image by sizing it up or adjusting from the edges. Scale the graphic down by clicking on a corner and moving your mouse inward towards the center of the image. If you just want to reduce the size on one or more sides, select the crop tool and use the handlebars to make the appropriate adjustment.

To Resize:

  1. Click the picture or shape you want to resize.
  2. Drag a sizing handle away from or toward the center.

To Crop:

  1. Select the picture that you want to crop.
  2. Under Picture Tools, on the Format tab, in the Size group, click Crop.
  3. Drag the cropping handles on that side or corner you want to adjust.

Note: Vector artwork can be scaled without loss of picture quality.

Make a Picture into a Shape

If you have the need, you can make your photo a circle or other shape.

  1. On the Insert tab, click on Shapes.
  2. Draw your shape on the page.
  3. Under the Drawing Tools tab, click Fill Shape and choose Picture.
  4. Navigate to the photo you would like to insert into your shape.
  5. Under the Drawing Tools tab, change the shape outline to no outline.

Edit the Color of a Shape or Clip Art

You can easily change the color of vector graphics or clip art in your layout.

  1. Select the graphic.
  2. Go to the Drawing Tools tab.
  3. Click on Shape Fill and select a color.
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Don’t you wish you could open your own letterhead or marketing documents in Word just like it was a pre-designed layout from Microsoft’s free template library? You can! A document saved as a Microsoft Word Template creates a copy of the original with each new use. This makes creating new projects convenient and you’ll never overwrite your original document. In the example below, I will show you how to save a StockLayouts flyer layout as a Word Template for future use.

1. Open or create your marketing piece.

Graphic Design Flyer Template

2. Edit the design to your company’s specifications.

Edit Template

3. Click the Microsoft Office Button, and then click Save As > Word Template.

Edit Template

4. In the Save As dialog box, do one of the following:

On a computer that is running Windows Vista, under Favorite Links, click Templates.
On a computer that is running Windows XP, under Save in, click Trusted Templates.
Edit Template

5. Give the new template a file name, select Word Template in the Save as type list, and then click Save.

When you are ready to start a new project with this design:

  1. Click the Microsoft Office Button, and then click New.
  2. In the New Document dialog box click New from Existing under Templates.
  3. Navigate to your design and click Create new.

For more details about saving Microsoft Word Templates visit the Microsoft help guide.

Graphic Design Resources

View business marketing templates from StockLayouts.

View MS Word document templates from

Learn more about customizing templates with Graphic Design Tutorial Videos.

Try our free design templates to see how easy they are to customize.


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You may want your letterhead graphics to display on each page of your letterhead, report, or other document. When you continue to type on to a new page, Word will simply create a blank page. To repeat the graphics on the background of each new page, follow the steps below.

Watch this helpful video for tips on working with graphics in Microsoft Word.

1. Open a template or create your letterhead layout.

Letterhead Template in Microsoft Word

2. Edit the letterhead to your company’s specifications.

Edit Letterhead Template in Word

3. Cut and paste the letterhead graphics into the header.

  1. Select all of the graphics.
  2. Right click on the graphics and navigate to Grouping > Group.
  3. Right click on the graphics and select Cut.
  4. On the Insert tab, select Header.
  5. Insert a Blank header.
  6. Paste the graphics into the document.
  7. Click Close Header and Footer.

Cut and Paste Header Text and Graphics in MS Word

The graphics will appear grayed out.

Letterhead Layout with Header in Word

Your letterhead will now repeat on the background of any new pages added to the document.

Letterhead with Repeat Header in Microsoft Word

Graphic Design Resources

View ready-made letterhead design templates from StockLayouts.

Get a quick start with Microsoft Word letterhead templates from LayoutReady.

Try a free letterhead template download and see how easy templates are to customize.

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