Word 2013 offers an accessibility checker to assess your documents and suggest changes that will make the document more accessibility for people using special accessibility such as a screen reader like JAWS.
How to fix ‘unclear hyperlink text’ warning
The unclear hyperlink text warning is displayed when a link uses only the link address, rather than a word such as Google.
To fix you can either apply a title or a ScreenTip.
Right-click on each of the links and select ‘Edit hyperlink’
To change the link to a title, in the ‘Text to display’ field enter the appropriate words to describe the link – this text will be displayed instead of the link. For example, “Google” would replace www.google.com
If you need the link to be displayed in the document, click on the ‘ScreenTip’ button and enter the appropriate words – this text will be displayed if a user hovers over the link with their mouse, or if a user with a screen reader passes over the link.
The steps below show how to embed an Excel spreadsheet in a Word document. This allows the data in the Excel spreadsheet to be updated outside of the Word document, while keeping the latest data available to the Word document.
For this example we’ll use two files –
- Doc1 – the Word document
- Book1 – the Excel document
How to link a Word document with an Excel spreadsheet
- In Windows Explorer, open the folder that contains the spreadsheet and right-click on it and select ‘Copy’
- Open the Word document, select the place where you want to embed the spreadsheet
- On the ‘HOME’ ribbon, click on the arrow below ‘Paste’ and click on ‘Past Special’
- Click on‘Past link’, select ‘Microsoft Excel’ from the list and click ‘OK’
- The Excel spreadsheet is now embedded into the Word document.
- You can update the Excel spreadsheet from Word by double clicking on the table – this will open a new Excel window.
- When the Word document is opened you will see a prompt that reads:
- “This document contains links that may refer to other files. Do you want to update this document with the data from the linked files?”
- Clicking yes will load the latest data from the spreadsheet.
New to Office 2013, when you open an Office product (Word, PowerPoint, Excel etc) you see a start up screen rather than a new document.
The instructions below use Word 2013 to show how to disable the start up screen. The process to change this is the same for all Office products.
- If the start up screen is currently open, either click ‘Blank document’ or escape on the keyboard to close the start up screen.
- Click on the ‘FILE’ menu then click on ‘Options’
- On the ‘General’ page, under ‘Start up options’ un-tick the ‘Show the Start screen when this application start’ option
- Click ‘OK’ to save the changes.
- The start up screen is now disabled for this Office product, repeat for other Office product as required.
When copying and pasting a table in Microsoft Word, the pasted table seems to not appear.
When looking closer you see it was pasted exactly on top of the original.
This happens when a combination of formatting properties have been applied to the table, usually these are:
- text wrapping
- position relative to page
The quick fix to this is to remove text wrapping from the table’s formatting.
- Right-click on the table and choose ‘Table Properties’
- Under ‘Text wrapping’ select ‘None’
- Click ‘OK’ to save the changes.
- The table will now copy and paste as expected.
Word has a handy keyboard command which allows you to change the text case of selected text.
It allows you to switch between uppercase, lowercase and title case.
To use it, select the text to check and press Shift + F3
The following keyboard commands can be used to display merge tags.
Show specific merge tag
Select the merge tag and press Shift + F9
Show all merge tags
Press ALT + F9
How to hide merge tags
Simply repeat the same keyboard command.