Occasionally, when you're writing a document in Microsoft Word, you'll notice that you have an extra blank page at the end. To get rid of said page, move your cursor to the top of it and press the Backspace key.
In Microsoft Word, you can use a shortcut to select one sentence at a time. Press and hold down the Ctrl key and while continuing to hold down this key click with your left mouse button anywhere in the sentence you want to select or highlight.
Once a sentence has been selected let go of the Ctrl key, and you can press the Del key to delete that sentence or right-click and it to change its properties.
Bonus Tip: If you continue to hold down the Ctrl key after a sentence has been selected, and click and drag that sentence, you can make a copy of that sentence where you let go of the button.
Highlight any text in Microsoft Word and press the shortcut key Shift+F3 to change the case of the highlighted text. Pressing this key once will uppercase all highlighted text, pressing the shortcut again makes the text all lowercase, and then pressing the shortcut again gives the text proper case.
When copying text from another document or Internet web page and pasting it into Microsoft Word, Word will keep the formatting of the text. For example, if you were to copy the text on this page to a Word file, this text would remain bold, and this text would remain blue. To remove the formatting in Microsoft Word from any text highlight the text and press the shortcut key Ctrl+Spacebar. The shortcut sets the text to the default font, removes the formatting, and even removes links.
Alternatively, you can use the Paste Special option or Keep Text Only option in Microsoft Word to paste the text with no formatting.
Bonus Tip: In most versions of Windows Ctrl+Windows Key + V also pastes text as plain text.
Users may quickly increase or decrease the font text size in Microsoft Word and most other PC text programs. First, highlight the text and press Ctrl+Shift + > (greater than) or press and hold Ctrl+Shift+< (less than) to decrease the size of text.
Quickly insert bullets into Microsoft Word by typing an asterisk (*), a space, and then your sentence. When enter is pressed Microsoft Word will automatically change your asterisks to a bullet and text proceeding that text. Below is an example of how this may look.
* this will bullet.
Quickly move the cursor to the location it was at when the document was last saved by pressing Shift+F5.
Many programs support the ability to zoom in and out of a page or document also support the shortcut key to quickly zoom in and out.
Keyboard and mouse
To do this hold down the Ctrl key and scroll the wheel on your mouse up to zoom in or down to zoom out. For example, you can do this now to zoom in and out on your browser.
Hold down the Ctrl key and press - or + key to zoom out or in of a web page.
Reset the zoom level
To reset the zoom back to the default view press and hold down Ctrl and press the 0 (zero) key.
If you are looking to copy how one set of text is formatted to another, you may do so by using the Microsoft Format Painter option, shown in the pictures to the right. The top image is an example of Format Painter in Microsoft Word 2010, and the bottom picture shows this option in earlier versions of Word.
For example, if you have created a heading in Microsoft Word that uses a formatting you like, you can easily apply that formatting to another section of text. To do this, highlight the formatted text and click the Format Painter option. You can now use the brush to "paint" another section of text, and it will be formatted the same way.
The Format Painter tool in Microsoft Excel works very similarly. It allows you to copy the formatting of one cell to another cell.
Type or copy and paste the text below.
Once the above text is entered, press Enter and Microsoft Word will generate a bunch of text that can be used to test page formatting, fonts, etc.
In most Windows programs, you can delete one full word at a time. To do so, first move the cursor to the end of the word you want to delete. Then, press and hold the Ctrl key, and then press the backspace key. If you are on a Mac, press and hold the Option key, and then press the delete key.
Press Ctrl+Alt+Z in Windows or Command+Option+Z in macOS to automatically go back to where your cursor has been previously.
When you move to another page, paragraph, or from the bottom to top of a document, using Ctrl+Alt+Z or Command+Z is a quick way to go back to where you were.
Using the F4 key in Microsoft Office 2000 and above allows the user to repeat the last used action. For example, if you have changed the font of a selected text and want to change another portion of text to the same font, highlighting the text and pressing F4 does this for you automatically.
Create an underlined spaces by pressing Ctrl+U to start the underline, then press the spacebar until for each underlined space you want to create and end the line with an underscore ( _ ). An example of how this could be used is for printable forms, for example: Name: .