Word

Word (159)

 

microsoft word excel tip

Occasionally, when you're writing a document in Microsoft Word, you'll notice that you have an extra blank page at the end. To get rid of said page, move your cursor to the top of it and press the Backspace key.

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In Microsoft Word, you can use a shortcut to select one sentence at a time. Press and hold down the Ctrl key and while continuing to hold down this key click with your left mouse button anywhere in the sentence you want to select or highlight.

Once a sentence has been selected let go of the Ctrl key, and you can press the Del key to delete that sentence or right-click and it to change its properties.

Bonus Tip: If you continue to hold down the Ctrl key after a sentence has been selected, and click and drag that sentence, you can make a copy of that sentence where you let go of the button.

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change text case in microsoft word

Highlight any text in Microsoft Word and press the shortcut key Shift+F3 to change the case of the highlighted text. Pressing this key once will uppercase all highlighted text, pressing the shortcut again makes the text all lowercase, and then pressing the shortcut again gives the text proper case.

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When copying text from another document or Internet web page and pasting it into Microsoft Word, Word will keep the formatting of the text. For example, if you were to copy the text on this page to a Word file, this text would remain bold, and this text would remain blue. To remove the formatting in Microsoft Word from any text highlight the text and press the shortcut key Ctrl+Spacebar. The shortcut sets the text to the default font, removes the formatting, and even removes links.

Alternatively, you can use the Paste Special option or Keep Text Only option in Microsoft Word to paste the text with no formatting.

Bonus Tip: In most versions of Windows Ctrl+Windows Key + V also pastes text as plain text.

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font size

Users may quickly increase or decrease the font text size in Microsoft Word and most other PC text programs. First, highlight the text and press Ctrl+Shift + > (greater than) or press and hold Ctrl+Shift+< (less than) to decrease the size of text.

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insert bullets

Quickly insert bullets into Microsoft Word by typing an asterisk (*), a space, and then your sentence. When enter is pressed Microsoft Word will automatically change your asterisks to a bullet and text proceeding that text. Below is an example of how this may look.

* this will bullet.

Bonus tip: Bullet dashes can also be done by starting with a hyphen ( - ), and numbers (1. or 1) to create a numbered list.

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microsoft word cursor tip

Quickly move the cursor to the location it was at when the document was last saved by pressing Shift+F5.

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how to zoom

Many programs support the ability to zoom in and out of a page or document also support the shortcut key to quickly zoom in and out.

Keyboard and mouse

To do this hold down the Ctrl key and scroll the wheel on your mouse up to zoom in or down to zoom out. For example, you can do this now to zoom in and out on your browser.

Keyboard only

Hold down the Ctrl key and press - or + key to zoom out or in of a web page.

Reset the zoom level

To reset the zoom back to the default view press and hold down Ctrl and press the 0 (zero) key.

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Format painter in Windows 2010

Microsoft Word Format Painter

If you are looking to copy how one set of text is formatted to another, you may do so by using the Microsoft Format Painter option, shown in the pictures to the right. The top image is an example of Format Painter in Microsoft Word 2010, and the bottom picture shows this option in earlier versions of Word.

For example, if you have created a heading in Microsoft Word that uses a formatting you like, you can easily apply that formatting to another section of text. To do this, highlight the formatted text and click the Format Painter option. You can now use the brush to "paint" another section of text, and it will be formatted the same way.

The Format Painter tool in Microsoft Excel works very similarly. It allows you to copy the formatting of one cell to another cell.

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generate text in microsoft word

Type or copy and paste the text below.

=rand(8,10)

Once the above text is entered, press Enter and Microsoft Word will generate a bunch of text that can be used to test page formatting, fonts, etc.

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