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When Microsoft Word 2013 refuses to spell check it’s usually because it’s been disabled for the selected language in the particular document.

Some templates have this option enabled by design to hide the red or green underlines for words that aren’t in the default dictionary. This can result in spelling and grammar mistakes being released in the final document.

How to enable spell checking for a particular document

  1. Open the word document which is failing to spell check
  2. Select all the text by pressing Ctrl + A on the keyboard
  3. Select the ‘REVIEW’ tab at the top of the window
  4. Click on the ‘Language‘ button then select ‘Set Proofing Language’
  5. Word2013-SpellCheckNotWorking1
  6. Ensure the correct language is selected in the list and the ‘Do not check spelling or grammar’ option is not selected – empty, not ticked, not a blue square
  7. MSWORD-SpellCheck3.png
  8. Click ‘OK’ to save the changes

If this doesn’t resolve the spell checking issues you may need to enable spell checking from the options menu.

  1. With Microsoft Word open, select the ‘FILE’ menu then select ‘Options’
  2. Word2013-SpellCheckNotWorking2
  3. Select ‘Proofing’ from the left hand menu
  4. Under ‘Exceptions for’ ensure that both options are not enabled.
  5. MSWORD-SpellCheck5.png

How to enable spell checking for all new documents

If you’ve found that all new documents have the spell check disabled, you can use these steps to enable the spell check by default.

  1. With Microsoft Word open, select the ‘FILE’ menu then select ‘Options’
  2. Word2013-SpellCheckNotWorking2
  3. Select ‘Proofing’ from the left hand menu
  4. Under ‘Exceptions for’ select ‘All New Documents’
  5. Ensure that both options are not enabled
  6. MSWORD-SpellCheck7.png
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Keeping true to being the source of much frustration for anyone wanting to do complicated formatting, Word 2013 has at times completely disregarded the ‘repeat header row’ setting – leaving you with a table that just doesn’t behave.

This has been observed in several documents, and no matter what options are selected the ‘Repeat as header row at top of each page’ option doesn’t work as expected, if at all.

MSWord2013-RepeatHeaderNotWorking1

The solution is simple, and quite baffling why it works where the other option does not.

  1. Select the table,
  2. at the top of the Window, under under ‘TABLE TOOLS’ open the ‘LAYOUT’ tab,
  3. click on the ‘Repeat Header Rows’ button.

MSWord2013-RepeatHeaderNotWorking2

For whatever reason, where the normal option fails to work this button some how fixes the table and makes the header row repeat across pages.

Help! What if this didn’t work!

Text wrapping must be set to ‘None’

With text wrapping enabled repeatable headers does not work.

  1. Right click on your table and select ‘Table Properties’
  2. On the ‘Table’ tab set ‘Text Wrapping’ to ‘None’
  3. Word2016-TableRepeatHeader1

Page breaks must NOT be in table

If a page break is inside the table repeatable headers will not work.

To check for page breaks:

  1. Enable the display formatting option on the ‘Home’ tab, under ‘Paragraph’
  2. Word2016-TableRepeatHeader2
  3. Look through the table for a page break and delete it, if there is one it will be at the bottom of the page (hence being a page break). You may also need to delete an empty line to join your table together again.
  4. Word2016-TableRepeatHeader3
  5. If you need the table to page break you will instead have to set a page break on the row.
  6. This is done by clicking on the row you want to start on the new page
  7. Then on the ‘Layout’ tab open the ‘Paragraph’ settings window (click on the little arrow icon next to ‘Paragraph’)
  8. Word2016-TableRepeatHeader4
  9. On the ‘Line and Page Breaks‘ tab tick ‘Page break before’ and click ‘OK’ to save the changes
  10. Word2016-TableRepeatHeader5

Nested tables

Repeatable header rows will not work for nested tables, that is, a table inside a table – make sure you only have one table.

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The following steps detail how I recover DOCX files that have become corrupted.

This process will only work for DOCX files and depending on the level of corruption it may or may not help you recover your document.

The corrupt documents I’ve come across always give the following message when opened

We're sorry. We can't open document name because we found a problem with its contents.
Details: No error details available.

MSWORD2013-RecoverCorrupt1

Solution

The solution to this issue is to browse the DOCX document and it’s associated files, take a copy of the file that holds the document text and copy it into another blank DOCX document.

The steps below detail how to do this.

To be able to complete these steps you need to configure your computer to disable extensions for know file types. If you have not already done this , or not sure if you have, you need to first follow the steps here: www.itsupportguides.com/windows-7/windows-7-how-to-display-file-extensions

  1. COPY your corrupted document to a temporary location such as the desktop
  2. Open Word 2013 and click ‘FILE’ -> ‘Save As’ -> ‘Computer’
  3. MSWORD2013-RecoverCorrupt2
  4. Save the document the same temporary location, such as your desktop
  5. MSWORD2013-RecoverCorrupt3
  6. Rename the extension for both files to be .zip, for example CorruptDocument.docx.zip – this will allow Windows to browse the file contents
  7. MSWORD2013-RecoverCorrupt4
  8. Double-click on the corrupt document then open the ‘Word’ folder
  9. Right-click on the ‘document.xml’ file and choose ‘Copy’
  10. MSWORD2013-RecoverCorrupt5
  11. Go back to your temporary folder and choose ‘Paste’ – this is s nesecary step, you cannot directly copy and paste from one ZIP file to another using the built in ZIP file tool in Windows 7
  12. Right-click  on the document.xml file and choose ‘Copy’
  13. Double click on the new blank document then open the ‘Word’ folder
  14. Right-click in an empty area and choose ‘Paste’
  15. MSWORD2013-RecoverCorrupt6
  16. Select ‘Copy and Replace’
  17. Now return to your temporary folder and rename the blank document to be .DOCX, for exmaple Doc1.docx
  18. Double-click on the blank document and you should find it now opens and displays the data from the corrupt document. Some formatting may be lost, but the contents should still be accessible.
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If you see the following message when opening a Word document it means the document has been linked to another document, most likely a spreadsheet.

“This document contains links that may refer to other files. Do you want to update this document with the data from the linked files?”

Word2013-LinkExcel5

See Word 2013 – How to link an Excel spreadsheet to see how these documents are linked.

Issues can occur when the linked file has been moved or delete. The linking also stops Adobe Acrobat from combining the file with other files.

The steps below show how to unlink the Word document from the other file.

  1. With Word open, click on the ‘FILE’ menu then click on ‘Options’
  2. Word2013-AutomaticallyUpdateLinkedFile1
  3. On the left hand side click on ‘Quick Access Toolbar’
  4. Under ‘Choose commands from’ select ‘All Commands’
  5. Scroll down until you see ‘Edit Links to Files’ and select it
  6. Click on the ‘Add’ button to add it to the quick access toolbar.
  7. Click ‘OK’ to save the changes,
  8. Word2013-UnlickFiles1
  9. You’ll now find a new icon for ‘Edit Links to Files’ in the quick access toolbar at the top left of Word.
  10. Word2013-UnlickFiles2
  11. Click on the ‘Edit Links to Files’ icon
  12. The ‘Links’ window will open and will list all the files that are linked to the document.
  13. Select the file you want to unlick and click ‘Break’
  14. Click ‘OK’ to save the changes.
  15. Word2013-UnlickFiles3
  16. The file will now be unlinked. It will remain in the Word document as a picture.
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Problem

You have a Word document that has comments and track changes mark-up that you want to print, without the comments and track changes mark-up.

When you go to print you notice that these are included.

You need to print the document without removing these.

MSWord-PrintMarkup1

Solution

By default the comments and track changes mark-up will be printed. The get around this you need to hide all the changes from the screen. If you cannot see them on the screen they will not print.

To do this, open the ‘Review’ tab then under ‘Tracking’ select ‘No Markup’

MSWord-PrintMarkup2

NOTE:

  • When saving or printing to PDF – check “best for printing” to exclude the markup from the PDF.
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The following steps show how to remove the link between a Word document and a mail merge data source.

When you open a Word document that has mail merge data source you see a message that reads:

Opening this document will run the following SQL command: 
...

These steps work in both Word 2013 and Word 2016.

Word2016-DisconnectMailMergeSource1

  1. With the Word document open, open the ‘Mailings’ tab
  2. Click on the ‘Start Mail Merge’ button
  3. Then click on ‘Normal Word Document’
  4. Word2016-DisconnectMailMergeSource2
  5. Close the save the document – the link to the data source has now been removed.
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Problem

When attempting to insert a hyperlink in a message you find that the options are greyed out and you are unable to insert the hyperlink.

MSOutlook2013-UnableToHyperlink1

MSOutlook2013-UnableToHyperlink2

Solution

This issue occurs when the message format is set to plain text.

Plain text does not support formatting, specifically linking.

To insert the hyperlink you can either insert it as text in the body of the email or use the steps below to change the message format to either rich text or HTML.

  1. With the message open, click on the ‘FORMAT TEXT’ tab
  2. Under ‘Format’ select either ‘HTML’ (recommended) or ‘Rich Text’
  3. You will now be able to insert hyperlinks and apply formatting such as bold etc.
  4. MSOutlook2013-UnableToHyperlink3

Please note that some mail programs will not display formatting.

If you are sending an HTML or rich text email to someone who uses one of these mail programs they should still receive the email and the email contents, but instead of having a clickable hyperlink they will see the hyperlink as plain text.

These people will need to copy and past the link into the browser because the link is not clickable.

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When Microsoft Word 2013 refuses to spell check it’s usually because it’s been disabled for the selected language in the particular document.

Some templates have this option enabled by design to hide the red or green underlines for words that aren’t in the default dictionary. This can result in spelling and grammar mistakes being released in the final document.

How to enable spell checking for all new documents

If you’ve found that all new documents have the spell check disabled, you can use these steps to enable the spell check by default.

  1. With Microsoft Word open, select the ‘FILE’ menu then select ‘Options’
  2. Word2013-SpellCheckNotWorking2
  3. Select ‘Proofing’ from the left hand menu
  4. Under ‘Exceptions for’ select ‘All New Documents’
  5. Ensure that both options are not enabled
  6. MSWORD-SpellCheck7.png
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Since Office 2007, Word has offered the two ways to compare two Word documents for differences.

This is useful if you’ve found a Word document you’re working on has been changed without using track changes.

View Side by Side

‘View Side by Side’ can be found in the ‘VIEW’ ribbon.

Word2013-CompareChanges1

When you have two documents open you can click on it to view each document side by side. The scroll bars will be syncronised between each document, allowing you to scroll though to manually compare the differences.

Word2013-CompareChanges2

Compare

The ‘Compare’ tool can be found in the ‘REVIEW’ ribbon.

Choose the ‘Compare’ option

Word2013-CompareChanges3

Then in the next window select the original and the revised document. Enter a useful name such as “changes” under ‘label changes with’ to help you identify the changes. Click ‘OK’ to begin the process.

Word2013-CompareChanges4

A new document will open, which will contain your original document and the revised content. Use the track changes tool to work through the changes, accepting to denying the changes.

Word2013-CompareChanges5

If you have made changes to the content, save the document as a new version of the document or copy and paste the content back to the original document.

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Unlike previous versions of Microsoft Word, the on screen page ruler is not enabled by default.

To enable it you need to open the ‘VIEW’ menu in the ribbon and in the ‘Show’ group tick ‘Ruler’

Once enabled the ruler will be displayed for all documents at the top and left of the document.

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